Minutes of the July 12, 2010 BOE Meeting

JEFFERSON COUNTY NORTH SCHOOLS
UNIFIED SCHOOL DISTRICT# 339

MINUTES OF THE REGULAR MEETING
OF THE BOARD OF EDUCATION OF USD 339
HELD ON JULY 12, 2010, AT THE DISTRICT OFFICE
WINCHESTER, KANSAS

The regular meeting of the Board of Education of USD 339 was called to order by Ron Langston, President, at 7:30 p.m. on July 12, 2010 at the district office in Winchester, KS.

Also present were Sharon Porter, Katherine Wolfe, Keith Ostrander, Karen Edmonds, Tim Marshall, Denise Jennings and Susan Coppinger.

Elections and Appointments:

Keith Ostrander made a motion to nominate Ron Langston as President; seconded by Sharon Porter. Motion carried 5 – 0.

Katherine Wolfe made a motion to nominate Sharon Porter as Vice-President; motion seconded by Karen Edmonds.  Motion carried 5 - 0.

Ron Langston appointed Sharon Porter as the KASB Governmental Relation Network representative; Jim Bodenheimer will serve as the alternate.

Keith Ostrander made a motion to nominate Ron Langston as the Keystone Board representative and Jim Bodenheimer as the alternate; seconded by Katherine Wolfe.  Motion carried 5 – 0.

Ron Langston appointed Katherine Wolfe and Sharon Porter to serve as the Calendar Committee BOE representatives.

Ron Langston appointed Tony Domann, Ron Langston and Jim Bodenheimer as Negotiations Committee BOE representatives.

Karen Edmonds moved to approve the following Consent Agenda with the following addendums:  H1.  Approval of the June 30, 2010 bills Warrant No. 12476 – 124990 = $54,599.54 and IV. New Business:  item H. Special Meeting request for July 26, 2010

CONSENT AGENDA

A.   Approval of the agenda
B. Approval of the minutes of the June 14, 2010 Regular Meeting
C. Approval of the June 24, 2010 (July Lump Sum) payroll Warrant No. 12317 – 12331 and Direct Deposit No.12397 - 12415 = $75,164.66
D. Approval of the June 25, 2010 (August Lump Sum) payroll Warrant No. 12332 – 12344 and Direct Deposit No. 12416 – 12432  =  $74,896.24
E. Approval of the July 9, 2010 (July Unencumbered) payroll Warrant No. 12345 – 12363 and Direct Deposit No. 12433 – 12469 = $149,072.91
F. Approval of the August 10, 2010 (August Unencumbered) payroll Warrant No. 12364 – 12381 and Direct Deposit No. 12470 – 12503 = $130,461.80
G. Approval of the June 21, 2010 Bills Warrants No. 12382 – 12385 = $4,639.73
H. Approval of the July 9, 2010 payroll Warrant No. 12386 – 12407 and Direct Deposit No.  12504 - 12527 = $56,097.59
I. Approval of the June 30, 2010 bills Warrant No. 12408  = $109,406.00
J. Approval of the June 30, 2010 bills Warrant No. 12409 – 12462 = $82,753.79
K. Approval of the June 30, 2010 bills Warrant No. 12463 - 12475 = $40,373.46
L. Appoint Clerk of the Board and Assistant Clerk of the Board – Approval of the consent agenda would appoint Susan Coppinger as Clerk and Marcy Noll as Assistant Clerk.
M. Appoint Board Treasurer and Assistant Treasurer - Approval of the consent agenda would appoint Lana Aspinwall as Treasurer and Lori Navinskey as Assistant Treasurer.
N. Appoint authorized representative for Food Service - Approval of the consent agenda would appoint Denise Jennings as Food Service representative and Hearing Officer.
O. Appoint KPERS Designated Agent - Approval of the consent agenda would appoint Susan Coppinger as designated agent and Lana Aspinwall as alternate.
P. Appoint Attendance Officers - Approval of the consent agenda would appoint the principals of their respective buildings as hearing officers: Brandan Giltner for Preschool through 8th grade, and Gary Bedigrew for grades 9-12.
Q. Appoint Auditor – Approval of the consent agenda would appoint Berberich, Trahan, and Co. as the board’s auditor for fiscal year 2010-2011.
R. Designate official School Newspaper - Approval of the consent agenda would designate the Oskaloosa Independent as the official newspaper of the district.
S. Designate official school Bank and Depository - Approval of the consent agenda would designate the Kendall State Bank in Valley Falls as the district’s official bank and depository.
T. Appoint 504 Representative and Federal Programs representative - Approval of the consent agenda would appoint Denise Jennings as representative for federal programs and section 504 compliance, as well as compliance coordinator for Title VI, Title VII, and Title IX complaints.
U. Appoint Purchasing Agent - Approval of the consent agenda would appoint Denise Jennings as district purchasing agent.
V. Appoint District Hearing Officers - Approval of the consent agenda would appoint Gary Bedigrew as hearing officer for grades Preschool through 8; Brandan Giltner for grades 9-12; and Denise Jennings as alternate.
W.   Adopt the 1,116 hour school calendar - Approval of the consent agenda would adopt a calendar based on 1,116 hours
X.   Authorization for early payment of bills - Approval of the consent agenda would continue to allow us to pay bills early which 1) would result in a late fee if not paid early, or 2) would result in a discount if paid early.
  Y.    Destruction of old records approval SY(2004-2005) - Approval of the consent agenda would  authorize the board office to destroy records for the 2004-2005 school year as allowed by Kansas Statute.
Z. Approval of the activity calendar – Approval of the consent agenda would approve the activities calendar as printed in your board packet for the 2010-2011 school year.
AA.     Establish substitute teacher pay – Approval of the consent agenda would keep substitute teacher pay at $85 for one building and $90 for two buildings per day.  It would also keep the long-term sub rate the board approved last year intact.
BB.      Approval of the contract for legal services with Larry Mears, Chartered – Approval of the consent agenda would approve the contract with Larry Mears for the 2010-2011 school year at a rate of $125 per hour.

Motion seconded by Sharon Porter.  Motion carried 5 – 0.

Karen Edmonds presented the Keystone Learning Services report.  

Superintendent’s Report:  Mrs. Jennings reported on the status of summer maintenance projects; the district was notified by Kendall State Bank that they (KSB) could now purchase certificates of deposit for themselves as an investment and then pledge the CD to a public entity to cover deposits at no charge to the public entity, which should result in a higher return on the investment.  She also passed out information to access a presentation by Dr. John Heim, new KASB executive director and discussed some transportation items.

The district financial report included an update on year-end purchases and funds transfers. We will again prepare the budget document in-house.

Old Business:  

(Staff & Activity Handbooks)  Mrs. Jennings presented as 2nd Read the 2010-11 Certified, Classified and Interscholastic Activities Handbooks.  Keith Ostrander made a motion to approve all handbooks as presented with changes.  Motion seconded by Katherine Wolfe.  Motion carried 5 – 0.

(Negotiations)  Ron Langston reported the offer to teachers for SY10-11 was $300.00 on the base salary and lateral movement for education hours.  Teachers have not ratified the agreement at this time.

New Business:

(Mileage Rate)  Sharon Porter made a motion to maintain the mileage reimbursement at the state rate of 50 cents per mile.  Motion seconded by Katherine Wolfe.  Motion carried 5 – 0.

(KASB Policy)  Mrs. Jennings presented as 1st Read KASB recommended annual policy updates BDA, ED, EDAA, GARID, IDA (deleted and replaced with) IC, ICAA, ID and JRC.

(Resolutions)  Keith Ostrander made a motion to approve the following resolutions to establish Board meeting dates; rescind all policy actions; to adopt all current policies; to establish activity accounts and petty cash accounts and Generally Accepted Accounting Principles:
RESOLUTION TO ESTABLISH REGULAR MEETING DATES
RESOLUTION FOR RESCINDING POLICY STATEMENTS
RESOLUTION TO ESTABLISH ACTIVITY FUNDS
RESOLUTION TO ESTABLISH PETTY CASH FUNDS
GENERALLY ACCEPTED ACCOUNTING PRINCIPLES RESOLUTION

Motion seconded by Sharon Porter.  Motion carried 5 – 0.

(Group Health Insurance)   Katherine Wolfe made a motion to approve Blue Cross-Blue Shield Kansas Educational Insurance Trust (KEIT) plan and renewal rates for plan year October 1, 2010 to September 30, 2011.  Motion seconded by Karen Edmonds.  Motion carried 5 – 0.

(Section 125 Plan Provider)  Sharon Porter made a motion to approve First Concord Benefits Group, Omaha, NE, as our Section 125 Plan administrator.  Motion seconded by Katherine Wolfe.  Motion carried 5 – 0.

(Personnel)     No discussion; no executive session needed.

(Contracts) Keith Ostrander made a motion to extend a contract to Barbara Metcalfe as half-time Elementary/Middle music teacher for SY10-11.  Motion seconded by Sharon Porter.  Motion carried 5 – 0.

(Misc Items) The special meeting requested for July 26th is to review the SY10-11 budget and ratify the SY10-11 negotiated agreement.  The meeting will begin at 7:00 p.m.

Ron Langston adjourned the meeting at 8:22 p.m.