March 9, 2009 BOE Minutes

The regular meeting of the Board of Education of USD# 339 was called to order by Ron Langston at 7:30 p.m. on March 9, 2009 at the District Office in Winchester, Kansas.

Also present were Sharon Porter, Karen Edmonds, Keith Ostrander, William Perry, Jr., Bill Reed, Gary Bedigrew, Denise Jennings, Matt Finley, Dave Chaffee, Elaine Scott, Brad Koehn, Jim Bodenheimer, Tim Marshall, and Susan Coppinger.

Keith Ostrander made a motion to approve the following consent agenda as amended: Addition of item F. Approval of the March 9, 2009 bills Warrant No. 10456 – 10463 = $9,398.77 and void check # 10427 and move Item A. Old Business, Negotiations (executive session) to Item C1. New Business (executive session).

A. Approval of the agenda

B. Approval of the minutes of the February 9, 2009 regular meeting

C. Approval of the February 20, 2009 bills Warrant No. 10343 -10348 = $10,663.87

D. Approval of the March 10, 2009 Payroll Warrant No. 10349 -10398 and Direct 

Deposit No. 11039 - 11121 = $303,496.71
E. Approval of the March 9, 2009 bills Warrant No. 10399 - 10455 = $181,233.15

Motion seconded by Sharon Porter. Motion carried 6 - 0.

There were no communications from patrons present nor were there any additional written communications.

Elaine Scott, Parents As Teachers Educator, presented a Kansas PAT report for USD 339 and discussed school readiness for pre-schoolers.

Brandan Giltner arrived at the meeting at 7:47 p.m.

Brad Koehn, Berberich Trahan and Company, P.A. presented the financial audit report for fiscal year 2007-2008. There were no material weaknesses or deficiencies found. JR Perry made a motion to receive as presented the financial statements for year ended June 30, 2008. Motion seconded by Sharon Porter. Motion carried 6 – 0.

Brad Koehn left the meeting at 8:00 p.m.

Karen Edmonds presented the NEKESC report.

Gary Bedigrew thanked the Board for his recent trip to San Diego to attend a NASSP Conference and updated on high school happenings: FBLA state conference; State and MAP testing schedules; March 13th schedule for students; Site Council; DVL Forensics and Band competitions; King and Queen of Courts activities and athletic/activity events.

Denise Jennings reported on elementary happenings: JCN hosted the Jefferson County Spelling Bee and an enjoyable K – 2 Music Program.  Learning opportunities included Differentiated Instruction training with Sara Lampe; Promethean Board training; Linda Poppa’s KEEN Conference and a Behavior Symposium attended by several staff members. The MS Cheer program will be changed next year and parents have been notified of the process.

Brandan Giltner updated on state assessment scheduling; transportation; middle school athletics and activities.

Dr. Marshall discussed budget items – remaining General and Supplemental General funds; the Governor’s proposed budget for this year and next year and potential necessary adjustments and how the ARRA may or may not affect school funding in Kansas.

Old Business:

(2nd Read Policy JFCA and High School handbook language) Dr. Marshall presented as a 2nd Read Policy JFCA (early graduation). Keith Ostrander made a motion to approve Policy JFCA as presented. Motion seconded by JR Perry. Motion carried 6 – 0.

JR Perry made a motion to approve as presented the high school handbook language regarding the work study program and early release policy and application. Motion seconded by Sharon Porter. Motion carried 6 – 0.

New Business:

(KAW Transportation Agreement) Sharon Porter made a motion to approve as presented the transportation agreement between USD 339, USD 338 and USD 340 for the Kaw Area Technical School bus route. Motion seconded by JR Perry. Motion carried 6 – 0.

(Technology Plan) Dave Chaffee reviewed the Jefferson County North Technology Plan for 2009 – 2012. JR Perry made a motion to accept the 2009-2012 Technology Plan as presented. Motion seconded by Keith Ostrander. Motion carried 6 – 0.
Matt Finley left the meeting at 9:03 p.m.

(Personnel/Evals) Keith Ostrander made a motion at 9:05 p.m. to go into executive session with the Superintendent and administration present to discuss personnel matters of non-elected personnel for 45 minutes, following a 5-minute recess, in order to protect the privacy of the individual(s) to be discussed. Motion seconded by JR Perry. Motion carried 6 – 0.

Ron Langston called the meeting back into regular session at 9:55 p.m.

(Financial Data) Keith Ostrander made a motion at 9:55 p.m. to go into executive session with the Superintendent, administration and Board Clerk present to discuss confidential financial data for 15 minutes in order to protect the interests of the business to be discussed. Motion seconded by JR Perry. Motion carried 6 – 0.

Ron Langston called the meeting back into regular session at 10:10 p.m.

Keith Ostrander made a motion at 10:10 p.m. to go into executive session with the Superintendent, administration and Board Clerk present to discuss confidential financial data for 10 minutes in order to protect the interests of the business to be discussed. Motion seconded by JR Perry. Motion carried 6 – 0.

Ron Langston called the meeting back into regular session at 10:20 p.m.

(Personnel/Evals) Keith Ostrander made a motion at 10:35 p.m. to go into executive session with the Superintendent only, for 15 minutes, to discuss personnel matters of non-elected personnel in order to protect the privacy interest of the individual(s) to be discussed. Motion seconded by JR Perry. Motion carried 6 – 0.

Ron Langston called the meeting back into regular session at 10:50 p.m.

(Contracts) JR Perry made a motion to extend for one year, the contract of Tim Marshall, Superintendent, from July 1, 2009 to June 30, 2011; and for one year the contract of Gary Bedigrew, High School Principal; Denise Jennings, Elementary/Middle School Principal and Brandan Giltner, Assistant Elementary/Middle School Principal, from August 1, 2009 to June 30, 2011 school year with the salary to be determined later. Motion seconded by Keith Ostrander. Motion carried 6 – 0.

(Resignation) Keith Ostrander made a motion to accept, with thanks and appreciation, the resignation of Kendra Norris, HS Dance Team Sponsor, as presented. Motion seconded by Bill Reed. Motion carried 6 – 0.

(Misc. Items) Susan reminded Board members of the KASB Spring Regional meeting on May 6 at Olathe.

Ron Langston adjourned the meeting at 11:02 p.m.