July 29 BOE Minutes
The regular meeting of the Board of Education of USD 339 was called to order by Keith Ostrander, President, at 7:33 p.m. on July 9, 2007 at the district office in Winchester, KS.
Also present were William Perry, Jr., Bill Reed, Tony Domann, Sharon Porter, Karen Edmonds, Ronald Langston, Tim Marshall and Susan Coppinger.
Elections and Appointments:
JR Perry moved to nominate Keith Ostrander as President; motion seconded by Tony Domann. Sharon Porter moved nominations cease. Motion carried 7 - 0.
Tony Domann moved to nominate William Perry, Jr. as Vice-President; motion seconded by Ron Langston. Sharon Porter moved nominations cease. Motion carried 7 - 0.
Tony Domann was appointed the KASB Governmental Relation Network Representative.
JR Perry was appointed the NEKESC representative with Karen Edmonds as the alternate.
Sharon Porter was appointed the Calendar Committee BOE representative.
Tony Domann was appointed the Negotiations Committee BOE representative with Ron Langston as the alternate.
JR Perry made a motion to approve the following Consent Agenda:
A. Approval of the agenda with additions: Item III. - D. Presentation; Item VI. - F1. Resignation; and Item VI. - M. Bus Bids
B. Approval of the minutes of the June 11, 2007 Regular Meeting
C. Approval of the minutes of the June 25, 2007 Budget Hearing and Special Meeting
D. Approval of the June 21, 2007 (July Lump Sum) payroll Warrant No. 7390 - 7405 and Direct Deposit No. 9454 - 9475 = $93,040.60
E. Approval of the June 22, 2007 (August Lump Sum) payroll Warrant No. 7405 - 7420 and Direct Deposit No. 9476 - 9497 = $93,040.40
F. Approval of the July 10, 2007 (July Unencumbered) payroll Warrant No. 7421 - 7440 and Direct Deposit No. 9498 - 9526 = $109,822.88
G. Approval of the August 10, 2007 (August Unencumbered) payroll Warrant No. 7441 - 7459 and Direct Deposit No. 9527 - 9551 = $90,596.57
H. Approval of the June 25, 2007 Warrants No. 7460 - 7497 = $53,119.41
I. Approval of the July 10, 2007 payroll Warrant No.7498 - 7518 and Direct Deposit No. 9552 - 9589 = $58,965.16
J. Approval of the July 10, 2007 payroll Warrant No. 7519 - 7525 and Direct Deposit No. 9590 = $8,160.70
K. Approval of the June 29, 2007 bills Warrant No. 7526 - 7572 = $54,847.25
L. Appoint Clerk of the Board and Assistant Clerk of the Board - Approval of the consent agenda would re-appoint Susan Coppinger as Clerk and Lori Navinskey as Assistant Clerk.
M. Appoint Board Treasurer and Assistant Treasurer - Approval of the consent agenda would re-appoint Lana Aspinwall as Treasurer and Connie Abel as Assistant Treasurer.
N. Appoint authorized representative for Food Service - Approval of the consent agenda would re-appoint Tim Marshall as Food Service representative and Hearing Officer.
O. Appoint KPERS Designated Agent - Approval of the consent agenda would re-appoint Susan Coppinger as designated agent and Lana Aspinwall as alternate.
P. Appoint Attendance Officers - Approval of the consent agenda would re-appoint the principals of their respective buildings as hearing officers: Denise Jennings for Preschool through 5th grade, Gary Bedigrew for grades 6-8, and Mike Hess for grades 9-12.
Q. Appoint Auditor -Approval of the consent agenda would appoint Berberich, Trahan, and Co. as the board's auditor for fiscal year 2007-2008.
R. Designate official School Newspaper - Approval of the consent agenda would designate the Oskaloosa Independent as the official newspaper of the district.
S. Designate official school Bank and Depository - Approval of the consent agenda would designate the Kendall State Bank in Valley Falls as the district's official bank and depository.
T. Appoint 504 Representative and Federal Programs representative - Approval of the consent agenda would re-appoint Tim Marshall as representative for federal programs and section 504 compliance, as well as compliance coordinator for Title VI, Title VII, and Title IX complaints.
U. Appoint Purchasing Agent - Approval of the consent agenda would re-appoint Tim Marshall as district purchasing agent.
V. Appoint officials of Activity Funds - Approval of the consent agenda would re-appoint Mr. Hess and Mr. Bedigrew as custodians of their respective activity accounts.
W. Appoint District Hearing Officers - Approval of the consent agenda would re-appoint Mr. Hess as hearing officer for grades Preschool through 8, Mr. Bedigrew for grades 9-12, and Tim Marshall and Denise Jennings as alternates.
X. Rescind all policy actions established during the previous year - Approval of the consent agenda would rescind all policy actions established during the previous school year.
Y. Adopt all current written policies for the 2007-08 school year - Approval of the consent agenda would adopt current policies for the 2007-2008 school year.
Z. Adopt the 1,116 hour school calendar - Approval of the consent agenda would adopt a calendar based on 1,116 hours.
AA. Adopt the Annual Waiver of Requirements for Generally Accepted Accounting Principles - Approval of the consent agenda would adopt the annual waiver of requirements for generally accepted accounting principles.
BB. Authorize petty cash accounts, amount, and persons responsible - Approval of the consent agenda would authorize petty cash accounts in the amount of $1,500 each for the high school, EMS, and the board office. Those responsible would continue to be: HS-Mike Hess, Lori Navinskey, Marcy Noll, Lana Aspinwall, and Susan Coppinger. EMS-Denise Jennings, Gary Bedigrew, Connie Abel, CeCe Noll, Lana Aspinwall, and Susan Coppinger. District Office-Tim Marshall, Susan Coppinger, and Lana Aspinwall.
CC. Adopt guidelines for Activity Funds and gate receipts - Approval of the consent agenda would approve the current guidelines for activity funds and gate receipts.
DD. Authorization for early payment of bills - Approval of the consent agenda would continue to allow us to pay bills early which 1) would result in a late fee if not paid early, or 2) would result in a discount if paid early.
EE. Destruction of old records approval SY(2001-2002) - Approval of the consent agenda would authorize the board office to destroy records for the 2001-2002 school year.
Motion seconded by Sharon Porter. Motion carried 7 - 0.
There were no communications from patrons present.
There were additional written communications from Susan Mailen and Amanda Niemann expressing thanks for BOE support of FBLA activities.
JR Perry presented the NEKESC report.
Tim Marshall presented a short video presentation on the rapidly changing world we are preparing our students for and the importance of that task.
Tim Marshall's Superintendent report included an update on the high school drainage project; air conditioning in the computer lab at the Tech Center; asphalt repairs to both HS/DO and EMS parking lots and pest control at the DO/TC grounds.
Joe McAfee, of McAfee, Henderson & Strick Engineering & Land Surveying, arrived at 8:28 p.m.
The district financial report included an update on year-end purchases and funds transfers. John Appel, CPA, Berberich, Trahan & Co., will work with Dr. Marshall on July 12 for SY07-08 budget preparation.
Old Business:
(Winchester Sewer Easement) Joe McAfee presented to the Board the sanitary sewer improvements by the City of Winchester that will require an easement on the north end of district property. He explained that King Construction of Oskaloosa, KS is the general contractor for the 120 calendar day project, scheduled to begin July 30 and the easement requires the ground to be replaced to prior condition or better. Ron Langston moved to approve a 20-foot permanent easement and a 50-foot temporary easement to the City of Winchester for their sanitary sewer system improvements. Motion seconded by Sharon Porter. Motion carried 7 - 0.
Joe McAfee left the meeting at 8:50 p.m.
(Administrative/Classified Salaries) JR Perry made a motion at 8:51 p.m. to go into executive session for 20 minutes, following a 5-minute recess, to discuss personnel matters of non-elected personnel in order to protect the privacy interest of the individual(s) to be discussed. Motion seconded by Sharon Porter. Motion carried 7 - 0.
Keith Ostrander called the meeting back into regular session at 9:16 p.m.
JR Perry made a motion at 9:16 p.m. to go into executive session for 20 minutes to discuss personnel matters of non-elected personnel in order to protect the privacy interest of the individual(s) to be discussed. Motion seconded by Sharon Porter. Motion carried 7 - 0.
Keith Ostrander called the meeting back into regular session at 9:36 p.m.
JR Perry made a motion at 9:37 p.m. to go into executive session for 15 minutes to discuss personnel matters of non-elected personnel in order to protect the privacy interest of the individual(s) to be discussed. Motion seconded by Sharon Porter. Motion carried 7 - 0.
Keith Ostrander called the meeting back into regular session at 9:52 p.m.
JR Perry made a motion at 9:52 p.m. to go into executive session for 10 minutes to discuss personnel matters of non-elected personnel in order to protect the privacy interest of the individual(s) to be discussed. Motion seconded by Sharon Porter. Motion carried 7 - 0.
Keith Ostrander called the meeting back into regular session at 10:02 p.m.
Ron Langston made a motion to approve the Administrative and Classified salaries, with changes, as presented. Motion seconded by Karen Edmonds. Motion carried 7 - 0.
(Pre-School Update/Fees) Mrs. Jennings Pre-School introduction letter and application were shared with the Board. JR Perry moved to approve the following fees for Pre-K for SY07-08:
$25.00 per month (9 mos. September - May); $15.00 per month for parents of students who qualify for reduced price meals; and no cost to parents of students who qualify for free meals. Motion seconded by Ron Langston. Motion carried 7 - 0.
New Business:
(Board Meeting Dates) Sharon Porter moved to approve the following resolution to establish Board of Education meeting dates:
BE IT RESOLVED that pursuant to K.S.A. 72-8205, the Board of Education of Unified School District No. 339, Jefferson County, Kansas, at its regular meeting held on July 9, 2007, establish the following schedule for regular board of education meetings to be held during the 2007-2008 school year:
August 13th, September 10th, October 8th, November 12th, December 10th, January 14th, February 11th, March 10th, April 14th, May 12th and June 9th. The July 2008 organizational meeting would be July 14th, 2008.
If the established meeting date falls on a legal holiday or a holiday specified by the Board of Education, the Board shall establish and give notice of the new meeting date and time.
All meetings will be held in the Board room at 310 5th Street, Winchester, at 7:30 p.m.
The Board of Education reserves the right to adjourn any regular meeting to another time and place. Motion seconded by Ron Langston. Motion carried 7 - 0.
(Mileage Reimbursement) Ron Langston moved to approve the mileage reimbursement rate of 47 cents per mile as authorized by K.S.A. 75-3203(a); seconded by JR Perry. Motion carried 7 - 0.
(Milk Bid) The Board reviewed milk bids from Roberts Dairy and Anderson Erickson Dairy. JR Perry moved to accept the milk/juice bid from AE Dairy as presented and increase the cost of milk/juice to 25 cents per half-pint. Motion seconded by Ron Langston. Motion carried 7 - 0.
(Calendar) Sharon Porter moved to approve the 2007-2008 school calendar with activities as presented. Motion seconded by Ron Langston. Motion carried 7 - 0.
Substitute
(Teacher Pay) JR Perry moved to approve substitute teacher pay for the 2007-2008 school year in the amount of $85 per day or $90 per day when the assignment in is both Nortonville and Winchester and when a substitute works more than five (5) consecutive days in a classroom, an emergency licensed teacher would earn $120 per day and a fully licensed teacher would earn $165 per day. Motion seconded by Ron Langston. Motion carried 7 - 0.
(Personnel/Resignation) Tony Domann moved to accept with thanks and appreciation the resignation of Twila Uhler as substitute bus driver. Motion seconded by Sharon Porter. Motion carried 7 - 0.
(Contracts) JR Perry moved to approve signed teacher contracts for Sharon Worley and Corie Bell. Motion seconded by Sharon Porter. Motion carried 7 - 0.
(Group Health
Insurance) Sharon Porter moved to approve Blue Cross-Blue Shield Triple Option Comprehensive Major Medical Program renewal rates for plan year September 1, 2007 to August 31, 2008. Motion seconded by Ron Langston. Motion carried 7 - 0.
(Natural Gas Consortium) Ron Langston moved to approve the Greenbush Energy Group participation agreement and hedging authorization for SY07-08. Motion seconded by Sharon Porter.
Motion carried 7 - 0.
(District Handbooks) Ron Langston moved to approve the Certified, Classified and Interscholastic Activities handbooks as presented. Motion seconded by Sharon Porter. Motion carried 7 - 0.
(ESLP fees) After discussion of a recommended increase in fees for the Extended School Learning Program, Karen Edmonds moved to table the item until the next regular meeting. Motion seconded by Sharon Porter. Motion carried 7 - 0.
(Board Attorney) JR Perry made a motion to retain the services of Larry Mears as legal counsel for SY07-08 and approve the legal services agreement as presented. Motion seconded by Ron Langston. Motion carried 7 - 0.
(Bus Bids) Bids for two 2008 Blue Bird buses, with trade-in allowance, from Kansas Truck Equipment, Melton Motors Co. and Young Motor Co. were reviewed. Ron Langston moved to accept the bid from Kansas Truck Equipment as presented. Motion seconded by Sharon Porter. Motion carried 7 - 0.
(Misc. Items) Keith Ostrander requested a dollar amount of scholarships awarded to JCNHS graduating Seniors in May.
Keith Ostrander adjourned the meeting at 10:47 p.m.
